Student Resources

Robert Burnett Memorial Student Union

Students, student organizations, and the community are encouraged to use the Student Union facilities for meetings and special occasions. Please contact 785.460.5555 to reserve rooms. The Student Union houses the following:

Financial Aid

The Financial Aid office aids students in obtaining Federal Financial Aid for attending CCC.

Federal State Aid is awarded to students according to eligibility established by the Free Application for Federal Student Aid (FAFSA).

Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (FSEOGs), Federal Work Study, Federal Stafford Loans (both subsidized and unsubsidized), and Parent Loans for Undergraduate Students (PLUS) are available to eligible students.

All CCC applicants can apply for academic, activity, and Foundation scholarships by applying to Academic Works. For questions, please contact the Admissions Office at: 785.460.4690.

Registrar’s Office

The Registrar maintains records of enrollment and student grades. Students who need a copy of their CCC transcripts or enrollment verification may contact the Registrar’s office in the Student Union. The fee is dependent on the transfer method for the transcript - electronic or USPS. CCC’s transcript vendor is accessible at www.parchment.com

All add/drop slips should be returned to the Registrar’s office for processing. Enrollment for classes is not official until payment is made.

No grades or transcripts will be released if a student has unpaid obligations due to CCC.

Student Accounts Office

The Student Accounts office maintains student billing, issues refund checks and works with outside student financial sources. If a student is unable to make payment for tuition, fees, campus housing, or meal plans, arrangements can be made through the Student Accounts office. The Student Accounts office distributes parking permits to students living off campus. Parking fines are paid in the Student Accounts office.

Student Support Services

Student Support Services (SSS) is a federally funded TRIO grant program designed to assist qualifying CCC students succeed in their academic endeavors. The TRIO-SSS staff works in collaboration with CCC faculty, staff, and administrators to provide a solid foundation of support to SSS participants.

Resources and services include tutoring, academic advising, assistance with academic course selection, exposure to cultural and diverse events, transfer information, career services, financial literacy, educational workshops, and personal counseling to assist with academic and personal success.

Qualifying students must meet the following federal eligibility requirements:

• Be a US citizen or permanent resident
• Demonstrate a need for academic support
• Be a first-generation college student, or show evidence of economic need (as defined by federal guidelines), or have a documented disability

All services provided through SSS are free to qualifying participants. The Student Support Services office is located in the southeast area of the Student Union.

Students with Disabilities

In accordance with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act, CCC shall adhere to all applicable federal and state laws, regulations, and guidelines concerning providing effective communications and modifications as necessary to afford equal access to programs for qualified persons with disabilities and to ensure that no qualified individual shall be, because of disability, excluded from participation in, or be denied the benefits of the services, programs, or activities of CCC, or be subjected to discrimination by CCC.

CCC is committed to providing equal access to employment, educational programs, and activities for students with disabilities. The Institution recognizes that students with disabilities may need accommodations for equally effective opportunities to participate in or benefit from the Institutional, educational programs, services, and activities. Conformance to this policy does not negate the responsibility of CCC to ensure that accessible technology and course content complies with applicable accessibility standards.

Students requesting services, resources, or accommodations for a disability should contact CCC’s Disability Coordinator at 785.460.5510 or disability@colbycc.edu. Disability Services and the Office of the Vice President of Student Affairs serves as the main point of contact on issues related to ADA compliance for all persons involved in providing class instruction at CCC.

Student Health

The Student Health Center provides services under the direction of a registered nurse and the campus physician. The Health Center is in the Student Union, in the southeast hall, by the multi-purpose room. The Center is open from 9:00 a.m. to 3:00 p.m. Monday through Thursday and every other Friday from 8:30 am to 12:30 pm. Students are seen on a walk-in basis or by making prior arrangements with the nurse. Appointments are required for consultation with the physician or mid-level provider. Appointments need to be scheduled by 2 p.m. on Mondays. The physician or health provider will be in the office from 9:00 a.m. to 10:00 a.m. on Tuesday mornings. Physician or midlevel provider visits off campus can also be scheduled through the Student Health Center. Services that are available in the Student Health Service Center include but are not limited to, health counseling, student health insurance information, athletic injuries, athletic insurance claim reports, community agency referrals, health records, health education, ability to screen and treatment for sexually transmitted diseases, family planning, limited immunizations, allergy shots, flu vaccinations, laboratory testing, basic first-aid, and blood pressure monitoring.

All health records are maintained in the Student Health Service Center and follow the FERPA guidelines. If records are requested to be sent to another facility, a medical release form must be signed before the records are released. If a situation occurs that is mandated to be reported to law enforcement, Kansas Health Department, or other institutions/persons, the laws for the required reports will be followed. Any fees for services are to be paid at the time of service. If a student cannot pay at the time of service, the fees will be charged to the student’s account.

Counseling Services

Counseling services aids students with academic concerns or personal issues that could affect their overall academic achievement. For counseling services, call 785.460.5439. Referrals will be accepted from faculty, staff, coaches, students, and other community agencies. Students may also refer to themselves. Services are available by walk-in or appointment basis. Students may be seen for various concerns such as stress, transition, anxiety, depression, relationship difficulties, academic struggles, roommate issues, or needing someone to talk to. Counseling services are located on the north side of Thomas Hall. Counseling is offered free of charge for CCC students. Some in-depth issues, such as addiction, psychosis, or acute suicidal issues, have been referred for emergency medical treatment or outpatient services.

Campus Security

The Campus Security Office is located in the southeast corner of the Student Union. The Campus Security Officer regulates parking and vehicle traffic and patrols the campus to provide students with a secure and safe place. Vehicle issues may be addressed through Campus Security, the Vice President of Student Affairs, or the Director of Residence Life. All crimes committed on campus should be reported to the Campus Security Office, Dorm Coordinators, Vice President of Student Affairs, or Vice President of Academic Affairs.

Campus Security prepares a handout each year, “Your Safety and Security at Colby Community College.” Located on the College website, www.colbycc.edu, are the current campus crime statistics, information on the sex offender registry, safety suggestions on how to protect yourself and your valuable items, identity theft, and other campus policies. Printed copies are available upon request from the Vice President of Student Affairs. Students applying for employment may be subject to a background check by the employer through Human Resources.

Trojan Trading Post

Trojan Trading Post Hours: 8:30 a.m. to 4:30 p.m. Monday-Friday. Closures will be set by the CCC Academic Calendar.

General Information: The CCC Trojan Trading Post, located in the Robert Burnett Memorial Student Union, offers imprinted clothing and gifts, school supplies, and art supplies. The CCC Online Bookstore provides the required course materials for classes, including textbooks, access codes, and workbooks.

Payment Method: The CCC Trojan Trading Post accepts MasterCard, Visa, Discover, American Express, cash, and checks for purchases. Students with approved financial aid may request vouchers to make purchases in the CCC Trojan Trading Post. The CCC Online Bookstore accepts MasterCard, Visa, Discover, American Express, bookstore gift cards, and financial aid for purchases.

Textbook Information: Instructors provide textbook requirements through the online adoption platform Faculty Portal when semester schedules are finalized. Textbook information will be available to students through the CCC Online Bookstore in accordance with HEOA regulations and will make purchasing options available promptly.

Textbook Refund Policy: The refund period is two weeks after the start date of your class. Books must be in original condition, unopened if sealed or wrapped, and access codes must be unopened/unscratched. All returns are at the discretion of management. Course material refunds may be requested at the CCC Trojan Trading Post or the CCC Online Bookstore.

Textbook Rental Return and Buyback: Textbook rental returns will be accepted at the CCC Trojan Trading Post at any point during the semester. The textbook buyback will be conducted every semester during finals week at the CCC Trojan Trading Post, or visit the CCC Online Bookstore for instructions on receiving your FREE shipping label for your rental returns or buybacks.

Food Service

The cafeteria offers an 18-meal plan. This consists of three daily meals, Monday through Thursday, and two on Friday, Saturday, and Sunday. The meal plan is non-transferable. Students on a meal plan are not permitted to share food with students, not on a meal plan. Students not living on campus may purchase meals through an off-campus meal plan.

A percentage of the living center contract pays for food. The remainder pays for labor,  breakage, and theft. Students are not permitted to take any dinnerware from the cafeteria.

Box lunches are prepared for those on road trips or working through meal times. Food service must have advance notice to prepare box lunches.

Students are expected to keep the eating area clean. The following behaviors may result in food privileges being suspended:

1. Providing food to students who are not on a meal plan.
2. Food fights.
3. Providing your student ID number to others.
4. Being vulgar and disrespectful.

Meal times are:

Monday through Thursday:
Breakfast - 7:00 a.m. to 8:30 a.m.
Continental Breakfast - 8:30 a.m. to 9:30 a.m.
Lunch - 11:30 a.m. to 1:30 p.m.
Dinner - 5:00 p.m. to 6:45 p.m.

Friday, Saturday, and Sunday:
Brunch - 10:30 a.m. to 1:00 p.m.
Dinner - 5:00 p.m. to 6:00 p.m.

On-Campus Residence Halls

Living on campus at CCC is fun and convenient. Being a part of campus housing puts students only steps away from any place on campus. More than a place to live, Residence Halls are social centers, a place to study, and a focus for student life.

Additional conveniences offered by the Residence Halls include laundry facilities, a pool, vending machines, computers, and a lounge with television and Internet service. Residence Halls are under the supervision of a coordinator and resident assistants.

Students living on campus are served meals in the cafeteria, which is located in the Student Union.

Off-Campus Living

Students living off campus can obtain a list of housing options through the Colby/Thomas County Chamber of Commerce website, colbychamber.com, or 785.460.3401.

Computer Services

CCC provides computers for use by students. No fee is charged to the student for computer usage. Students have access to computers in the following locations:

1. Bedker Memorial Complex - Room 704
2. Comprehensive Learning Center in Library
3. Feguson Hall - Room 506
4. Residence Hall Lobbies (student must be living in a residence hall)

These computers are for student use only. As posted, most computer rooms are open for students on weekdays and weekends. The Comprehensive Learning Center and Bedker Memorial Complex post open hours.

IT Student Services

The IT Department aids with access to online courses, school email, and TrojanWeb. This can include resetting account passwords, activating accounts, and manually creating accounts if needed.

The IT Department provides software troubleshooting on students’ personal computers/tablets/phones running Windows 10, MacOS, ChromeOS, etc. This can include computer maintenance, software installs, connection to the school network (ensure Wi-Fi connection on Campus/Dorms with Student’s personal computers), provide printer access to all students. For any hardware issues, the IT department can recommend a fix, recommend a local computer shop in town, or check if the student’s computer is under warranty. The IT Department can provide Office 365 (MS Office Suite) to all enrolled CCC students at no cost. The IT Department will answer any student’s questions regarding technology to the best of their ability. The IT Department is open from 8:00 am to 5:00 pm. Students can email support@colbycc.edu or call 785.460.5541, or visit the IT office. Their office is located in the basement of the HS Davis Memorial Library.

The Comprehensive Learning Center

The Comprehensive Learning Center (CLC) in H.F. Davis Memorial Library offers various services to help students accomplish their academic goals. Faculty recommended peer tutors are on staff to help students at no cost. Students are encouraged to schedule their appointments online at: https://hfdavismemoriallibrary.setmore.com. By utilizing this service, students are sent reminders via email and text messaging so they never miss an appointment again! However, we understand that sometimes life becomes overwhelming, and drop-ins are always welcome.

In addition to the computer-assisted learning lab, the CLC offers proctoring services for online and on-campus students and various supplemental materials to aid students in multiple course formats. Students have direct access to computers, Wi-Fi, printing, individual study areas, and tables for study groups. The well-qualified staff in the CLC is enthusiastic and willing to help students.

Tutoring

Free tutoring is available to all students at CCC. The Comprehensive Learning Center (CLC) in the Library provides support services for all learners, on-campus and online. To schedule an appointment, visit https://hfdavismemoriallibrary.setmore.com/, email tutor@colbycc.edu, or call 785.460.5480.

Tutoring is available in Student Support Services to eligible SSS participants. Please contact Student Support Services for qualifying program criteria at 785.460.5510 or by stopping by Student Support Services in the Student Union.

Online tutoring from ThinkingStorm is available to CCC students 24/7 through their Canvas accounts. Students can access up to 10 free hours of online tutoring each semester. For assistance with online tutoring, students may contact ThinkingStorm Support at care@thinkingstorm.com or by phone at 877.889.5996.

H. F. Davis Memorial Library

Centrally located on campus, the H. F. Davis Memorial Library creates a positive learning environment by providing service to faculty, staff, students, and citizens of Northwest Kansas. The library offers wireless computing, printing, database usage, photocopying, and faxing services. As the principal study area on campus, students have access to the library holdings, including over 30,000 volumes of books, audiovisual resources, eBooks, periodicals, program journals, U.S. Government, and Kansas State Documents. Additionally, resources for the visually impaired and general media equipment are available. Students can also access eBooks, online databases, program journals, and periodicals online.

Other services for patrons include interlibrary loan services, test proctoring for face-toface and online exams (prior appointments need to be scheduled for this service), enrichment activities, study areas, supplemental study aides, electronic and tangible games with space provided to play, and laptops for student use. For more information about the library, please consult a librarian or call 785.460.5487.

Trojan Advising Center

Academic Advising is the primary function of the Trojan Advising Center. Additional services include enrollment, transfer guidance, and visits with transfer college representatives. The Center also makes on-campus and community referrals for many other services, including financial aid, career counseling, student housing, and in-depth personal counseling. Each educational program offered at CCC is tailored to meet individual students’ needs. Students wishing to transfer to another school will be assigned to the Trojan Advising Center. Students in Applied Science programs will be given an advisor in their program. Students can contact the Trojan Advising Center by calling 785.460.5401, emailing advising@colbycc.edu, or visiting the Advising Center, which is located in the Student Union.

Dual Advisement

An important issue for students continuing their education beyond CCC is the transfer of credit from one school to another. Dual advisement is recommended for students who intend to transfer. Dual advisement includes having an advisor at CCC one semester before graduating, applying to the transfer school, and obtaining an advisor there. This will ensure graduation, appropriate course selection for both schools, orderly transfer of credits, and provide a contact person at the transfer school.

As a transfer student at CCC, the student is responsible for making the necessary contacts. Students are encouraged to meet with their program advisor and with their advisor in the Advising Center. Students seeking training for the purpose of getting a job or for career advancement need to work closely with their program advisor.

First-Year Experience (FYE)

The First Year Experience course is designed to facilitate the transition into college life. All first-time, full-time students (regardless of hours earned while high school students) and students who have not earned more than 12 hours of previous college credit will be enrolled in a 4-Week First-year Experience course. Participation in this program allows students to become more familiar with peers, college faculty, career objectives, and advisors.

Student Clubs, Organizations, and Athletics

CCC offers memberships to clubs and organizations for students. Clubs and College organizations include: 

Alpha Rho Tau (Art Club)
Band - Concert, Jazz, Pep
Baseball
Basketball (Men’s and Women’s)
Catholic Student Organization
Collegiate Farm Bureau
Council of Associate Degree
Nursing Students
Council of Practical Nursing
Students (COPNS)
Cross Country (Men’s and
Women’s)
Equestrian Team
Gamma Beta Phi (Honor Society)
Gender and Sexuality Alliance
(GSA)
Livestock Judging Team
Phi Theta Kappa (Honor Society)
Recycling Club
Rodeo
Softball
Student Athletic Advisory Council
Student Government Association
Student Veterinary Nursing Association
Sunflower Singers
Track (Men’s and Women’s)
Volleyball
Wrestling

Student Government

The Student Government Association represents the needs and concerns of the entire student body. The group coordinates various activities. Student Government representatives are located in the Student Life office in the Student Union.

Intramurals

The primary purpose of intramurals is to provide recreation for CCC students. Several different sports are offered throughout the school year under the direction of an intramural coordinator. During the year, students can participate in various activities such as volleyball, basketball, softball, and flag football.

Facilities

CCC offers a wide range of recreation, activities, and entertainment facilities. The swimming pool, gym, tennis courts, and pickelball courts are available for students to use at designated times. Living centers also have facilities for social and recreation areas.